Report
Writing
What is a Report?
A report is
a structured description of an event, programme, accident, natural disaster, seminar,
meeting or fair. It is a factual account of what happened in order/sequence.
Ingredients :
Formal
structure
Types : (according to the purpose it serves)
Academic,
newspaper, business, official, political and legal
Points to remember:
1. Report needs
to be brief and to the point.
Format
of Report Writing
For newspaper
1. Title
Para 1.
Expansion of headline, brief summary of what, when and where (2-3 sentences)
For school magazine
1. Title
Para 1.
What, where, when, why
Marking Scheme -
Format - 1 mark
Content - 4 marks
Expression - 5 marks (2.5 - accuracy and 2.5 -- relevance)
Total - 10 marks
Examples of a Good Report
Q1. You are
Anand/Ameesha, a correspondent of The Tribune. Prepare a report on ‘Book Fair’
organised in Jaipur in about 120-150 words to be published in the newspaper.
Book Fair at
Chandigarh
Chandigarh,
26 August : The book lovers swarmed as a Book Fair was organised at Exhibition
Centre in Chandigarh. It was organised by National Book trust, India.
The fair was
inaugurated by the noted lyricist, Prasoon Joshi on 21 August, 2018 and it lasted
for five days. All the leading publishing houses were invited. Among the
notables were Penguin, Macmillan, Oxford, Harper Collins, Rashtriya Sahara and
Sachdeva.
Fiction
writers of Modern India such Amish, Anita Desai, Chetan Bhagat and Arundhati
Rai attracted many book lovers. Books on technology, finance, astrology and
positive thinking also pulled a big crowd.
Some schools
also visited the fair aiming to inculcate reading habits among the students and
had a good bargain for their library. Many people had to curtail the list of
their favourite books due to high prices. The fair ended with thanksgiving
speech of the Chairman of the Trust.
Q2. You are Suhani, the Cultural Secretary of ABC School, Nagpur. Prepare a report on ‘Annual Function’ on its silver jubilee organised in the school in about 200-250 words to be published in the school magazine.
Annual
Day Silver Jubilee Function
17 November 2018, Nagpur : A B C School, Nagpur
celebrated its Annual Function with unprecedented joy and jubilation on the
occasion of its Silver Jubilee year. Renowned Choreographer Remo D’souza graced
the occasion as the Chief Guest who inaugurated the Function by lighting the
lamp.
The Musical rendition ‘The Tale of Love and Hate’
based on the story of Malala Yousafzai was a message of struggle against
terrorism and fight for Right to Education for the audience. The magnificent dances
in the musical drama were a feast to the eyes and the School choir got hold of
the audience through their powerful renditions. The glittering faces of the
performers added a special twilight of glow to the ambience.
Prize Distribution was also held in the school to
felicitate the talented and meritorious students. The school felicitated the CBSE
toppers from class XII and class X with trophies and certificates encouraging
them to set higher goals in their life and achieve more attractive laurels.
The beautiful presentation of the story 'The Tale of
Love and hate' kept the audience glued to their seats. The Chief Guest enthused
the audience by shaking a leg and spoke on the importance of education which
brings emancipation of the soul.
What is a Report?
A report is
a structured description of an event, programme, accident, natural disaster, seminar,
meeting or fair. It is a factual account of what happened in order/sequence.
Ingredients :
Formal
structure
Careful
planning/collection of facts or data
Presentation
of the facts in logical manner/chronological order
Types : (according to the purpose it serves)
Academic,
newspaper, business, official, political and legal
Points to remember:
1. Report needs
to be brief and to the point.
2. It contains
factual presentation of data/events/occurrences.
3. Happenings
should be reported in chronological order.
4. Brief
background of happening may be given if required.
5. It should
be written in past tense. (active/passive)
6. Simple,
clear and comprehensive language should be used. (no ambiguity)
7. Avoid
using unnecessary jargon. (over complicated terms/language)
8. Personal
opinion/view point must be avoided.
9. Don’t
give additional/unnecessary information.
Format
of Report Writing
For newspaper
1. Title
2. By line –
writer’s name, designation/title (ABC if no name is given)
3. Place,
date, month :
4. Content
(3-4 paragraphs)
Para 1.
Expansion of headline, brief summary of what, when and where (2-3 sentences)
Para 2. Detailed
description of happenings in sequence/order with possible reasons
Para 3.
Comments of witness, remarks of spectators/people present at the spot
Para 4. Action
taken so far, Conclusion with possibilities in future/steps required
For school magazine
1. Title
2. By line –
writer’s name/designation if required (ABC if no name is given)
3. Content
(3-4 paragraphs)
Para 1.
What, where, when, why
Para 2.
Description of events in sequence of happening
Para 3.
Involvement of special people/chief guest/ importance/ theme of event
Para 4.
Conclusion
Format - 1 mark
Content - 4 marks
Expression - 5 marks (2.5 - accuracy and 2.5 -- relevance)
Total - 10 marks
Marking Scheme -
Format - 1 mark
Content - 4 marks
Expression - 5 marks (2.5 - accuracy and 2.5 -- relevance)
Total - 10 marks
Examples of a Good Report
Q1. You are
Anand/Ameesha, a correspondent of The Tribune. Prepare a report on ‘Book Fair’
organised in Jaipur in about 120-150 words to be published in the newspaper.
Book Fair at
Chandigarh
By Ameesha, Correspondent,
The Tribune
Chandigarh,
26 August : The book lovers swarmed as a Book Fair was organised at Exhibition
Centre in Chandigarh. It was organised by National Book trust, India.
The fair was
inaugurated by the noted lyricist, Prasoon Joshi on 21 August, 2018 and it lasted
for five days. All the leading publishing houses were invited. Among the
notables were Penguin, Macmillan, Oxford, Harper Collins, Rashtriya Sahara and
Sachdeva.
Fiction
writers of Modern India such Amish, Anita Desai, Chetan Bhagat and Arundhati
Rai attracted many book lovers. Books on technology, finance, astrology and
positive thinking also pulled a big crowd.
Some schools
also visited the fair aiming to inculcate reading habits among the students and
had a good bargain for their library. Many people had to curtail the list of
their favourite books due to high prices. The fair ended with thanksgiving
speech of the Chairman of the Trust.
Q2. You are Suhani, the Cultural Secretary of ABC School, Nagpur. Prepare a report on ‘Annual Function’ on its silver jubilee organised in the school in about 200-250 words to be published in the school magazine.
Annual
Day Silver Jubilee Function
By
Suhani, Cultural Secretary
17 November 2018, Nagpur : A B C School, Nagpur
celebrated its Annual Function with unprecedented joy and jubilation on the
occasion of its Silver Jubilee year. Renowned Choreographer Remo D’souza graced
the occasion as the Chief Guest who inaugurated the Function by lighting the
lamp.
The Musical rendition ‘The Tale of Love and Hate’
based on the story of Malala Yousafzai was a message of struggle against
terrorism and fight for Right to Education for the audience. The magnificent dances
in the musical drama were a feast to the eyes and the School choir got hold of
the audience through their powerful renditions. The glittering faces of the
performers added a special twilight of glow to the ambience.
Prize Distribution was also held in the school to
felicitate the talented and meritorious students. The school felicitated the CBSE
toppers from class XII and class X with trophies and certificates encouraging
them to set higher goals in their life and achieve more attractive laurels.
The beautiful presentation of the story 'The Tale of
Love and hate' kept the audience glued to their seats. The Chief Guest enthused
the audience by shaking a leg and spoke on the importance of education which
brings emancipation of the soul.
